Dear All
1) Attached you can find the draft minutes and WP updates from Friday’s OMT meeting.
Please check all Actions/To Dos that apply to you and in particular any which require attention this week.
If you would like any additions or changes let me know by COB next Monday 15 September.
2) The next OMT meeting will be on Friday 3 October 13.30-14.30 CEST for LNU, NKUA, SIMPLE and OU. OMT representatives from UGent, NTNU, TCD and UCL will also receive the calendar invitation and agenda in due course and are welcome, but not obligated, to attend.
3) Please note I will be on annual leave from this Wednesday 10 September-Monday 15 September.
Best regards
Shamim
-------------------------------------------------
Shamim Patel (ACA)
Project Manager | Exten.(D.T.)2 Project
Linnæus University
Office of External Relations
SE-351 95 Växjö | Sweden
M: +46 (0)705 898396 | lnu.se<https://lnu.se/en/>
-------------------------------------------------
The next OMT meeting will be on Friday 3 October 13.30-14.30 CEST for LNU, NKUA, SIMPLE and OU.
OMT representatives from UGent, NTNU, TCD and UCL will also receive the agenda (in due course) and are welcome, but not obligated, to attend.
Hi All
A quick reminder that we have an OMT meeting next Friday.
Please ensure there is at least one representative from each partner as we will be going through the final reporting, amongst other things.
If if you would like any agenda items, let me know by 12.00 CEST next Tuesday, 2 September.
Best wishes to all for the weekend,
Shamim
Hello everyone,
I hope this email finds you in good health.
Apologies that we are still trying to connect Google analytics to our course site to retrieve the data in relation to the number of course participants from each partner country. The statistics you received last week was one-off and provided by the site administrator, and also I realised that the data sent then included some of us as users. Anyways, I am sending you the wholistic data that include the number of viewers and of participants who have enrolled the course up until now. You will be receiving the similar email with figures every Monday, as a nudge to keep promoting the course till we reach the 2K target!
Number of course views since course published: 1281
Enrolled users: 22
To help you with promoting the course, you can find:
* A page with details about the course here: https://extendt2.eu/open-learn-course/
* A flyer about the course: https://extendt2.eu/wp-content/uploads/2025/04/OpenLearn-Course-Flyer.pdf
* The course page here: https://www.open.edu/openlearncreate/course/view.php?id=14055
Should you have any query, please let us know.
Best,
Sagun
Dear All
Fyi: Please see the query in the thread below, and our PO’s response to it in green below.
(From our PO: Angel Mateos Fuentes) The best option would be indeed to wait until the end of the project which is the 30/11/2025 since we don’t think that the system will allow the beneficiary to encode his own costs for the period before the end of the reporting period. On top of this, for the beneficiary who has to provide a CFS, it is more prudent to wait until the end of the reporting period before asking for a CFS, this may avoid some problems later, especially if between end of August and end of November some unforeseen costs are incurred.
@Jake, Katrien and Mikhail: Please forward this to your finance people, if they are not in cc on this email.
Best regards
Shamim
From: Shamim Patel <shamim.patel(a)lnu.se>
Date: Monday, 30 June 2025 at 12:17
To: FUENTES MATEOS Angel <Angel.FUENTES-MATEOS(a)ec.europa.eu>
Cc: Marcelo Milrad <marcelo.milrad(a)lnu.se>
Subject: ExtenDT2_Query regarding extension (financial reporting for partners)
Dar Angel
Please can you advise, or check with EC legal/financial, on the following.
Our consortium has 6 partners receiving EC funding + 2 partners receiving funding from UKRI
For the 6 partners receiving EU funding: 3 will finish their work around the original time of the project M36 (31 August) and 3 will continue until M39 (30 November).
Re, 3 partners that finish at M36 = 31 August:
One of the three partners that finishes at 31 August requires a CFS . The other two do not.
Can these 3 partners do their financial reporting/CFS up to 31 August, or do they need to wait and do their financial reporting (and CFS where applicable) up to and/at 30th November.
I suspect it may be the latter if SyGMA will not be open for them to do their reporting, but I would like to check.
Also, if you have any further advice or information for the partners that finish at M36 which we should be aware of, we would be grateful if you can share with us.
--
For info: All the partners including those finishing at 31 August will attend the final review (and pay personnel time at own cost, if after 30 November). All partners are aware that they will not receive the final payment until after the approval of the P2 and final reporting in 2026.
Best regards
Shamim
Dear All
Attached you can find the draft minutes and WP updates from Monday’s OMT meeting.
Please check all Actions/To Dos that apply to you in both documents and in particular any which require your attention before you go on your summer break.
If you would like any additions or changes let me know by next Thursday, 10 July 2025.
The next OMT meeting will be on Friday 5 September 13.30-15.00 CEST.
Best regards
Shamim
-------------------------------------------------
Shamim Patel (ACA)
Project Manager | Exten.(D.T.)2 Project
Linnæus University
Office of External Relations
SE-351 95 Växjö | Sweden
M: +46 (0)705 898396 | lnu.se<https://lnu.se/en/>
-------------------------------------------------
