10:29 a.m.
Dear All
Fyi: Please see the query in the thread below, and our PO’s response to it in green below.
(From our PO: Angel Mateos Fuentes) The best option would be indeed to wait until the
end of the project which is the 30/11/2025 since we don’t think that the system will allow
the beneficiary to encode his own costs for the period before the end of the reporting
period. On top of this, for the beneficiary who has to provide a CFS, it is more prudent
to wait until the end of the reporting period before asking for a CFS, this may avoid some
problems later, especially if between end of August and end of November some unforeseen
costs are incurred.
@Jake, Katrien and Mikhail: Please forward this to your finance people, if they are not in
cc on this email.
Best regards
Shamim
From: Shamim Patel <shamim.patel(a)lnu.se>
Date: Monday, 30 June 2025 at 12:17
To: FUENTES MATEOS Angel <Angel.FUENTES-MATEOS(a)ec.europa.eu>
Cc: Marcelo Milrad <marcelo.milrad(a)lnu.se>
Subject: ExtenDT2_Query regarding extension (financial reporting for partners)
Dar Angel
Please can you advise, or check with EC legal/financial, on the following.
Our consortium has 6 partners receiving EC funding + 2 partners receiving funding from
UKRI
For the 6 partners receiving EU funding: 3 will finish their work around the original time
of the project M36 (31 August) and 3 will continue until M39 (30 November).
Re, 3 partners that finish at M36 = 31 August:
One of the three partners that finishes at 31 August requires a CFS . The other two do
not.
Can these 3 partners do their financial reporting/CFS up to 31 August, or do they need to
wait and do their financial reporting (and CFS where applicable) up to and/at 30th
November.
I suspect it may be the latter if SyGMA will not be open for them to do their reporting,
but I would like to check.
Also, if you have any further advice or information for the partners that finish at M36
which we should be aware of, we would be grateful if you can share with us.
--
For info: All the partners including those finishing at 31 August will attend the final
review (and pay personnel time at own cost, if after 30 November). All partners are aware
that they will not receive the final payment until after the approval of the P2 and final
reporting in 2026.
Best regards
Shamim