Dear All
2 Day Physical Meeting at OU (18-19 April)
* If you would like to add anything for the agenda at the two-day meeting at OU please do so here<https://docs.google.com/document/d/1FezUMIe_u7FMymLyZ2CFf0s_JElnm2Ro2ykEacW…> (by the end of tomorrow: Friday 1 March.
EC Review Agenda at UCL
* Following changes proposed at the last OMT meeting here is the revised agenda<https://drive.google.com/file/d/17nMC3WOKj0TeitHeV_Dks2TSsSGan7BC/view?usp=…> for the P1 Review at UCL (19 April).
* This, including timings, look fine for our PO.
OMT meeting next week: 8 March: 11.00-12.30 CET
* If you would like anything on the OMT agenda for next Friday, let me know by COB tomorrow: Friday 1st March.
M18 Reporting
* The formal templates and notifications for both technical and financial reporting are expected to be available on the portal tomorrow (1 March 2024).
* @WP leaders: I look forward to receiving your technical reporting, based on the instructions/generic EC templates, by tomorrow Friday 1st March If you need a bit more time, let me know.
* Financial instructions will follow early next week. Please ensure your finance department is ready to work on the requirements. The first deadline will be around Friday 15 March.
Best regards
Shamim
Dear All,
May I request you to update the following Excel sheet in case you have conducted any workshops with teachers in Y1 or Y2 (up until now) at your earliest convenience? This will help us create the report for M18.
https://docs.google.com/spreadsheets/d/1MNpCwK_jwi_TI5mCKkUMcnzFgzsokAwW/ed…
Best,
Sagun
Dear all,
This is a reminder that we will need you to fill in the feedback template for the "guidelines and framework" by next Tuesday (5 March).
We asked for this at the OMT meeting in December with a deadline at the end of January, but it was not as urgent as other tasks. However, we will report it in the technical report and then we will possibly need to present some findings in the upcoming review meeting.
You can find this template and a readme file (with instructions) in our shared Google folder https://drive.google.com/drive/folders/1Ue1bgsL0Oyu9ALzmtU6yvqmmVQ4PA6Mz
In the same folder, there is a questionnaire for the framework, we plan to try and get some responses from networks, before the mid-term review, but it is not urgent for you to take action now.
In March, we will create a link for each partner to use and collect responses from teachers, educational researchers, policy makers etc. (either in English or translated in your language if you want to).
Thank you very much.
Looking forward to receiving your input.
Feiran Zhang
Postdoctoral fellow
Department of Computer Science,
Norwegian University of Science and Technology (NTNU)
Dear all
Thank you to those who reviewed and left feedback on the surveys for
school students. I have worked through and responded to all comments -
feel free to continue the discussion on any specific points.* If you have
not yet reviewed - please do so by the end of today.*
We are now getting ready to send the revised surveys to 4 children, aged
11/12 (2 in the UK and 2 in Ireland) to gauge whether they are easily
understood by our youngest possible students and how we might rephrase
certain items. The latter is a situation I am keen to avoid as we are using
validated surveys and so changes may require re-validation. However, we
will make a decision on whether a) that will be a useful additional task
and b) feasible when we get the responses back from our young testers.
By the end of the week, we expect to have the final versions of the surveys
available to download for those who are planning on administering the
survey via paper. The Qualtrics version should be ready at the same time.
Tasks for you:
1) If you require the *online version* of the survey to be translated,
please let me know and I will prepare the files for translation to be sent
to you.
2) Once you have a translated version of the survey, please take a moment
to find 1 or 2 local volunteers who will read through the surveys to check
that they understand them the way we understand them - as mentioned before
there are many ways in which translation can change the way an item is
interpreted. You need to *note where challenges with translation arise*, at
the stage of initial translation, testing or even out in schools. And we
will report these in the deliverable where relevant.
All the best,
Carina
Dear colleagues
As will be discussed at today's meeting, the pre and post school
intervention surveys have been revised and are available at the following
links:
Pre intervention survey -
https://docs.google.com/document/d/1CdL0jNxDCyZ9Z7GHAJpV1U8Heqhi8Qz8/edit?u…
Post intervention survey -
https://docs.google.com/document/d/1fJb5rhck0vLiBEfk8Uc8NIjdUFSRs_PN/edit?u…
Please take some time to review these and provide feedback via comments on
the documents *by Friday 23rd February*. You will note some names and
numbers already in the comments - please feel free to ignore these, they
are references to pre-validated surveys and are for design purposes.
All the best
Carina
Note: Marcelo will be in Mexico from 10-26 March with limited availability due to time zones, etc..
The previously scheduled meeting on 15 March is cancelled and the meeting moved earlier to: Friday 8 March 11.00-12.30 CET (10.00-11.30 UK time) (12.00-13.30 Greece Time)
Dear All
1.The next OMT meeting is on Friday 16 February 13.30-15.00 CET.
- Please let me have any suggestions for agenda items by COB this Monday 12 Feb.
2. Also don’t forget to add any agenda items for the two-day meeting at OU (17-18 April), on this link:
https://docs.google.com/document/d/1FezUMIe_u7FMymLyZ2CFf0s_JElnm2Ro2ykEacW…
Best regards,
Shamim
Dear All
Some information on reporting. Please read carefully with attention to dates.
General
* Our Period 1 (P1) reporting period is 1 September 2022 - 28 February 2024 (18 months).
* We have 60 days to submit the S&T reporting and financial reporting (i.e., 29 April 2024) to the EC.
* The official templates specific to our project for the Technical and Financial reporting will not be available to fill in on the EC portal until after 29 February.
Technical Reporting
* We should aim to have draft, near final versions ready in the week beginning 25 March, i.e., before Easter. This so they can be shared with the expert reviewers a couple of weeks before the review on 19 April.
* I have checked with Angel, our PO, and it is Ok to already start preparing our reporting before 1 March based on this pdf<https://drive.google.com/file/d/1HxF4AvymbAQkSX7p5ExLfPdLT79O8n4-/view?usp=…>.
* LNU is preparing templates and detailed guidelines based on this.
* We now expect to share these with you early next week. We are waiting to hear back from Angel on some specific Qs. For example, the threshold for explaining deviations including Person Months (PM) and at what level OU and UCL need to report as they do not receive EC funding.
Financial Reporting (For all partners receiving EC funding: NB unlikely for OU and UCL, except PM numbers)
* The financial reporting cannot be done until the end of Feb.
* Please prepare your finance department to start work on this asap after this date and ensure that you have an assigned FSIGN.
* Please ensure everyone working on the project has filled in timesheets. This is important not only for reporting and claiming personnel costs but also for reporting PM in each WP in the S&T reporting above.
* Costs will have to be filled in on the certificate of financial statement in the portal, and signed by your FSIGN but no audit certificates are required for this P1 reporting.
* More detailed guidelines will follow.
Best regards
Shamim
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Shamim Patel (ACA)
Project Manager | Exten.(D.T.)2 Project
Linnæus University
Office of External Relations
SE-351 95 Växjö | Sweden
M: +46 (0)705 898396 | lnu.se<https://lnu.se/en/>
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